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All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.
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About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
About the Role:
The Head of Operations runs several concurrent workstreams at once - systems and platform initiatives, cross-functional projects, and day-to-day department operations. This role exists to turn that workload into real, well-structured projects and run them to completion: standing up project plans in Monday.com, sequencing dependencies and milestones, and managing execution without needing to be told what's next.
This is a hands-on project and program management role, not a strategy or governance role. The right person takes a project, a program, or an ambiguous ask and runs it to done - scoping it, building the plan, managing dependencies, and driving it through execution - without needing it managed for them. This role is funded as an internal operations function, but the skills required are the same skills CALSTART deploys on billable client programs. Depending on organizational need, this person may be temporarily disbursed onto programs to support billable project or program management work, so real program management experience - or a strong working knowledge of how CALSTART's programs are structured and delivered — is essential, not a nice-to-have.
What You'll Own:
Project Execution & Tracking:
Take ownership of assigned internal projects and programs from intake through close-out, keeping each one moving without daily direction
Translate the Head of Operations' initiatives into fully structured Monday.com projects - defined phases, tasks, owners, dependencies, and milestones — not just status trackers
Break ambiguous or loosely defined asks into clear tasks, owners, and deadlines
Map dependencies and identify critical-path milestones so plans reflect how the work actually has to sequence, not just a task list
Flag risks, blockers, and dependencies early, and know what belongs in the tracker versus what needs to be raised immediately
Keeping the Head of Operations Organized: