Recruiting Coordinator

The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health...

Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.
This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.

Coordinate a high volume of interviews and keep recruiting calendars running like clockwork
Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about
Guide candidates and internal partners through the interview process with clear, timely communication
Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things
Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again
Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more
Handle confidential information with integrity and discretion

1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment
Strong desire to build a career in recruiting or HR
Strong sense of ownership
Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)
Ability to connect and effectively communicate with people at all levels
Ability to stay calm and execute in a fast-moving environment
Customer-oriented while being positive
Ability to manage multiple projects at the same time
Exceptional communication skills
Process-oriented and enjoys continuously improving things
Experience in a start-up environment
Experience using and optimizing Ashby
Comfortable using AI tools to work more efficiently
The salary range for this role is $75,000-$90,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.