Marketing Event and Administrative Coordinator (Temporary)

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As the U.S. subsidiary of SMA Solar Technology AG, we have been at the forefront of solar inverter technology since 1981, developing solutions that make photovoltaic power plants simpler, more reliable, safer, and more cost effective. Headquartered in Rocklin, California, SMA America has spent more than two decades ...

Innovation is only part of the story. We invest in our people, create room to grow, challenge conventional thinking, and protect a culture where teammates genuinely care about each other and the work. We hire capable people and give them the space to do the job, with clear expectations, open door leadership, and rea...

Event and trade show coordination
Manage remote logistics for events such as RE+, ACP CLEANPOWER and the Grid Integration Summit, including booth service orders for electrical, carpet and drayage, shipping and receiving coordination, ticket and badge orders, hotel room blocks and catering arrangements.
Maintain and track the calendar of industry conferences, trade shows, customer engagements and business development events.
Research event schedules, venue requirements, deadlines and vendor terms, and bring forward complete information without prompting.
Serve as the primary liaison with event organizers and vendors.
Coordinate customer meetings during conferences, and manage invitation lists, registrations and attendee tracking.

Collateral, shipments and marketing warehouse
Coordinate booth collateral, display and equipment shipments with Marketing and the Sales teams.
Support and organize the marketing warehouse space, including quality control of booth materials and collateral.
Track and maintain inventory levels, and flag reorder needs to Marketing.
Run occasional local errands, such as FedEx drop offs and supply pickups.

Financial and administrative support
Support purchase orders, invoices, budget tracking, billing coordination and expenses related to events.
Track event spend against budget and maintain accurate event records and post event summaries.
Support various marketing administrative tasks as the needs of the business shift.
Other duties as may be required or assigned.

At least 3 years of experience coordinating corporate events, conferences, trade shows or similar programs.
Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint, and with Adobe Acrobat.
Strong organization, attention to detail and the ability to manage multiple deadlines.
Strong written and verbal communication skills in English.
Ability to work independently and as part of a team.
A valid driver’s license and reliable transportation for local errands.
Experience with exhibitor logistics, booth service orders and shipping coordination.
Experience with inventory or warehouse organization.
Experience with Concur or a similar travel and expense system.
Experience coordinating vendor contracts and event budgets.
Experience in the renewable energy or technology industries.
Ability to lift, carry and move booth materials and inventory weighing up to 50 pounds.
Ability to stand, walk, bend, reach and move about the office and warehouse for extended periods.