About the Job
You are a seasoned Project Coordinator who comes with strong financial acument and is highly detail oriented.
We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities, maintaining documentation, process...
The ideal candidate is highly organized, detail-oriented, and comfortable working with purchase orders, invoices, spreadsheets, project tracking tools, and cross-functional teams in a fast-paced, multi-project environment.
Key Responsibilities
We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities, maintaining documentation, processing subcontractor and vendor invoices, and supporting accurate project financial tracking.
Review and update purchase orders in NetSuite and confirm alignment with project requirements
Process subcontractor and vendor invoices accurately and within established timelines
Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation
Match invoices to purchase orders and supporting records, research variances, and coordinate resolution
Communicate professionally with vendors regarding billing questions, documentation needs, and payment status
Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation
Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly
Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders
Assist with subcontractor onboarding and ongoing documentation compliance
Support project reporting, dashboards, data validation, and general administrative workflows
Recommend and support process improvements for accounts payable and project coordination workflows
Complete ongoing security awareness training and comply with company policies to the requirements section
Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts
Other duties as assigned
Required Skills & Abilities
You are a seasoned Project Coordinator who comes with strong financial acument and is highly detail oriented.
Two to five years of experience in project coordination, project administration, accounts payable, or operations support
Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies
Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes
Experience supporting multiple projects while managing competing priorities and deadlines
Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking
Ability to maintain large datasets and project records with a high degree of accuracy
Strong understanding of project documentation and administrative processes
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills with the ability to work professionally with vendors, customers, and internal teams
High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies
Self-motivated, dependable, and able to work independently while collaborating effectively within a team
NetSuite experience, particularly purchase order and accounts payable workflows
Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms
Experience with reporting, dashboards, data visualization, or project financial analysis
Experience supporting subcontractor onboarding, compliance documentation, or field service operations
Background in construction, technology, professional services, telecommunications, infrastructure, or field services
