Operations Specialist

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers. 
Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage 
Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties 
Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards 
Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies 
Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows 
Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures 
Participate in special projects and cross-functional initiatives as required 

 
Key Qualifications & Experience 
 
Must-have requirements: 
1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes. 
Experience with document management and operational workflows involving internal teams and external counterparties 
Working knowledge of accounts payable processes 
Ability to review, and maintain agreements and supporting documentation 
Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance 
Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting 
Ability to manage multiple tasks and priorities within established procedures 
Clear written and verbal communication skills 
Experience with ERP, finance, or document management systems 
Fluent English 

Strong Excel or spreadsheet-based tracking and reporting skills 
Experience participating in process improvement or special projects 

 
Structured, organized and detail-oriented 
Strong sense of ownership for assigned processes 
Comfortable coordinating across teams and priorities 
Process-improvement mindset within defined frameworks 
Proactive, solution-oriented approach to operational issues 
Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion 
Self-driven and accountable, with the ability to prioritize tasks and manage competing priorities effectively 
Benefits & Perks:
Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams
What's it like to work at Nebius:
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI